JOMSA Author’s Guide

A. General

The Editor of JOMSA welcomes articles from OMSA members. Please submit articles to the Editor (click for email) by email or by snail mail to:  Richard Flory, PO Box 120, Chico, CA 95927-0120.  The information below should answer must of the questions that authors might have but if you have further questions please contact the editor at the email address above.  Articles of one page to 15 pages (including illustrations) are most likely to be published in a timely fashion.

 

B. Text

1. Text should be submitted in Microsoft Word as an email attachment or by CD or DVD and should be in a single column, single-spaced without photos.

2. The text should be in Times New Roman 11 point font. A space should be left between paragraphs and the first line of the paragraph should not be indented.  Please leave only one space after periods (stops) and semicolons.

3.  Quotes three lines or less in length should be included in the text with quote marks at each end.  Quotes longer than three lines in length should be in Times New Roman 10 point font and should be indented three spaces on each side. No quotation marks should be used.

4.  Numbers ten or less should be written out in full, while numbers greater than ten should be in numerical figures.

5.  All dates should be American style (i.e. April 3, 1968) unless they are included in quotes.

6.  For 1st, 2nd etc. please do not use superscripts.

7. All words, including ranks, units, services and dates, should be spelled out in full (i.e. Lieutenant, 3rd Infantry Regiment, United States Air Force, April 15, 1900).

8.  In the description of medals any inscriptions, clasp names or naming details should be in capital letters, Times New Roman 10 bold font without quotation marks (i.e. FOR BRAVERY, AFGHANISTAN NWF 1919, or 11345 SGT. JAMES A FISH, R. A.)

 

C. Illustrations

1.  All illustrations should be submitted as separate .jpg, .tif or .pdf files at publication size and at 300dpi resolution. White background works best but other backgrounds are acceptable. Images may be sent as email attachments or on a CD or DVD; or hard copy photos may be sent to editor for digitizing (these will be returned when the article is published).  Color photos are preferred when possible.

2.  All illustrations (except tables) should be indicated as figures and numbered consecutively (i.e. Figure 1, Figure 2) and the placement of the figure should be indicated in the text. The identification of each photo should be clearly indicated on the back of the photo and a suggested caption should be included for each illustration.  Captions should generally be short and succinct – most detail should be included in the text, not the caption. All figure captions should be in Times New Roman 10 bold-italicized font.

3.  Authors are reminded that it is their responsibility to ensure that illustrations (photographs, maps, diagrams, etc.) submitted with their articles are either in the public domain or used with permission if copyrighted (or otherwise protected as intellectual property). Authors must expressly agree to hold OMSA harmless for any legal liability that may arise out of claims of copyright infringement for the use of these illustrations.

 

D. Endnotes and citations

1.  All “footnotes” are included as ‘Endnotes’ at the end of the text.  Citations should be indicated in the text by consecutive superscripted numerals.  Please place superscripted endnote citations (“footnotes”) in the text manually – do not imbed them in the text. Type out the endnotes separately, at the end of the text.  JOMSA uses Chicago documentation style for book and article citations in both Endnotes and References.

2.   Endnotes: The first time an article or book is cited in the endnotes a complete citation should be used:

For a book:  1.  Joseph K. Smith. Italian Gallantry Medals (San Francisco: University of California Press, 1997), 39.

For an article: 1.  Smith, Joseph K.  “Italian Gallantry Medals,” Journal of the Orders and Medals Society of America 94 (March 1993): 39.

Additional citations should be indicated as  ‘4. Smith, 41.’

3.   References: References should in alphabetical order by last name of the principal author or first word of the title (if there is no author) and follow Chicago documentation style.

4.   Citing articles and books in References:

      a.   Book with author: Smith, Joseph K.  Italian Gallantry Medals. San Francisco: University of California Press, 1997.

      b.   Book without author: French Campaign Medals. Paris:  Modern French Publishers, 1999.

      c.   Article:  Brown, James P. “Numbering on Silver Stars.”  The Medal Collector 31 (March

            1998): 52-58.

      d.   All Endnotes and References should be in Times New Roman 9 font.

      e.   Authors will be required to sign an “Agreement between Author(s) and the Orders and Medals Society of America” before their article is published that, among other things, indicates that:

 

The author(s) represent(s) and warrant(s) that he/she/they are the sole and original owner(s) of the work, including drawings, illustrations, photographs, and other material furnished by him/her/them (except for material in the public domain). The author(s) represent(s) and warrant(s) that he/she/they have not previously assigned, pledged or otherwise encumbered any of said rights; that the work is not subject to any claim of ownership or authorship by any other person(s); does not contain any defamatory or libelous material, or infringe on any trade name, trademark, trade secret, or copyright; that the work does not violate any right of any person(s); and that any required waiver or consent has been obtained.  The author(s) shall indemnify OMSA for, and hold it harmless from, any loss, expense, claims, damages, or recovery occasioned by or arising out of any breach or alleged breach of any of the foregoing warranties.

E.  Cover Illustrations

1.  Cover illustrations are generally chosen from illustrations submitted for “feature articles.”  Feature articles are generally longer articles (10-20 pages) on an interesting and/or significant topic that are well-illustrated. Authors of articles that might qualify as “feature articles’ are encouraged to submit high quality, high resolution, illustrations, not used in the article itself, as potential cover illustrations.

 

F. Some Final Comments

1.  When submitting articles please include your address, phone number and email address so that the Editor can contact you if any questions arise.

2.   Please remember that the Editor is editing issues of JOMSA approximately four months prior to publication.  This means that any article submitted will be published at the earliest at least three to four issues (6 to 8 months) after the date of submission.

3.  Approximately one to two months prior to publication of your article the editor will send you page proofs of your article for proofing accompanied by two copies of the “Agreement between Author(s) and the Orders and Medals Society of America.”  This is not the time to make major revisions to your article, but rather a chance to correct small errors.  The corrected page proofs and both signed copies of the “Agreement” should be returned to the editor as soon as possible.

4.   After your article is published you will receive from the editor a signed copy of the “Agreement”, any hard-copy illustrations you submitted, and a complimentary copy of the issue containing your article.

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